Stop tracking student packages in your Notes app.
FlowPrism reads your existing calendar and tracks every package, session, and credit balance automatically — built for independent Pilates, yoga, tennis, dance, and music instructors who run their business on Venmo and a calendar.
Free plan · no credit card required
Your Notes app today
Sarah — 4 left?? (check March)
Emma — $200 credit from workshop
Mike — 2 left, rescheduled 2x
new 10-pack Lily paid venmo 6/3
FlowPrism, updated from your calendar
- Sarah · 10-pack private2 of 10 left
- Emma · credit wallet$200.00
- Mike · 8-pack duet1 of 8 left
How it works
1
Upload your calendar
Export your teaching calendar (.ics) from Apple or Google Calendar and drop it in. Google Calendar connect is coming next.
2
FlowPrism fills in the details
Students, studios, session types, package markers like [7/10] — parsed from the events you already write, and confirmed by you.
3
Everything updates itself
Every package and credit balance stays current with an alert when someone's running low. Export reports anytime — your columns, your format, saved once.
New instructor, still building your roster?
Start free with your first students and let FlowPrism grow with you. Logging teaching hours for a certification, or reporting sessions to a master teacher? Your session log exports to Excel in one click — in whatever format they ask for, set up once.
Built for independent instructors
Simple pricing
Free
$0
- · Calendar import with AI parsing
- · Up to 5 students · 3 studios
- · Packages + credit wallet
- · 3 Excel exports / month
- · 3-month session history
Pro
$9/moor $79/yr
- · Unlimited students, studios, packages
- · Unlimited exports + full history
- · Custom export columns, saved once
- · Revenue analytics + training log
- · Tax write-off export for your accountant
14-day free trial · no credit card required
“I'm a Pilates instructor. I tracked packages in my Notes app and copied my calendar into spreadsheets until I built FlowPrism.”
— Catherine, founder (and daily user)
Your numbers stay yours.
Sessions and earnings are what you record — private to your account, never sold, never shared, never reported to anyone. Export everything anytime, or delete your account and all its data in one click.
Frequently asked questions
›What is FlowPrism?
FlowPrism is a record-keeping tool for independent instructors — Pilates, yoga, dance, tennis, music, and other private teaching. It reads the teaching calendar you already keep and automatically tracks every student package, session, and credit balance, replacing the notes app or spreadsheet most instructors use.
›How does the calendar import work?
Export your teaching calendar (.ics) from Apple Calendar or Google Calendar and upload it. FlowPrism parses your event titles — including package markers like [7/10] — matches students and studios, and you confirm everything before it becomes a record. No double entry, and you don't change how you schedule.
›Is my income data private?
Yes. Your sessions and earnings are self-reported by you and private to your account — never sold, never shared, and never reported to the IRS or anyone else. You can export everything to Excel anytime, or permanently delete your account and all its data in one click.
›How much does FlowPrism cost?
The Free plan includes calendar import, packages and credits for up to 5 students, and monthly Excel exports — no credit card required. Pro is $9/month or $79/year with unlimited students, full history, custom export formats, and tax write-off exports, with a 14-day free trial.
›Do I have to change how I schedule my classes?
No. FlowPrism's core idea is zero behavior change: keep writing sessions in your calendar exactly as you do today. FlowPrism reads that calendar and does the bookkeeping — package countdowns, credit balances, session logs, and reports.